Administrative Assistant
- Heredia
- Permanente
- Tiempo completo
Responsibilities:Administrative Support: Provide proactive administrative assistance, including conflict resolution, attention to detail, and coordination of complex tasks such as high-level executive support and large-scale event planning.Travel and Expense Management.Create analytics and reports.Assisting with onboarding and new hire orientation activities and supporting the exit process by coordinating offboarding checklists and documentation.Maintaining accurate employee records and HRIS data.Supporting payroll and benefits administration under supervision.Responding to employee inquiries regarding policies and benefits.Partnering with the Talent Acquisition team to create a welcoming and engaging onboarding experience for new team members.Assisting in the organization of appointments, events, community projects, internal events, celebrations, or recognition programs.Assisting with regulatory compliance documentation.Ensure compliance with internal policies and procedures.Orders and maintains all supply standards including office supplies, vending machines, and deliveries.Participate in internal audits and perform other related duties as assigned.Perform other assigned tasks and duties necessary to support the Shared Services team.Maintains adherence to company policies, safety/ergonomic standards, and good housekeeping.Qualifications:1-2 years of experience in a business environment.Technician or Bachelor's degree or currently studying business, HR or related field.Strong oral and written communication skills in English.Experience in managing multiple priorities, administrative coordination, and logistics.Good knowledge of Microsoft Office.Ability to prioritize workload and effectively manage multiple deadlines & targets.Strong customer service orientation, proactive, working with minimal supervision and results oriented.Comfortable in a fast pace and highly automated environment and ability to drive continuous process improvements.High degree of accuracy and attention to detail.
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