Site Administator
- Heredia
- Permanente
- Tiempo completo
- Provide administrative assistance to team leaders and hiring managers, including managing team events, support in procurement and asset management as well as maintaining project tracking when needed.
- Act as a liaison between Costa Rica-based teams and U.S. leadership.
- Build and maintain strong cross-functional relationships to support strategic initiatives.
- Lead the planning and execution of Town Halls, hikes and other engagement events.
- Drive engaging experiences that enhance team cohesion and trust.
- Coordinate logistics, communications, and follow-up to ensure event success.
- Drive initiatives that promote a positive and inclusive workplace culture (sporting event support, contests and other engagement events)
- Organize team-building activities such as the annual team hike, holiday celebrations, and wellness events.
- Oversee budget allocation for engagement activities and ensure cross-departmental collaboration.
- Manage the English language training program for CR Health employees.
- Coordinate schedules, instructors, and resources to support employee development and client readiness.
- Champion CSR initiatives and volunteer programs that reflect the company's values.
- Foster community engagement and social impact through strategic partnerships and employee involvement.
- Ensure timely fulfillment of employee asset requests and operational needs.
- Provide consistent support for internal service delivery, contributing to a seamless employee experience.
- Serve as the main point of contact for employees requiring assistance with:
- Credit card requests
- Asset support
- General inquiries and operational needs
- Organizing team events and activities to maintain engagement and connection
- Provide directions on how to navigate internal processes or contact other departments
- Liaison between US hiring managers, vendors and facilities team to coordinate efforts to hire, on-board, off-board resources.
- Coordinate interviews for contractor candidates with Costa Rica-based leaders and international stakeholders.
- Facilitate scheduling, communication, and follow-up to ensure a smooth hiring process.
- Support/follow-up in the creation of PRs and finance related activities.
- Manage expiration and extensions as needed.
- Organizational Skills: Strong organizational and multitasking abilities to manage various administrative tasks effectively.
- Communication Skills: Excellent verbal and written communication skills to interact with team members and stakeholders.
- Technical Proficiency: Proficiency in Microsoft Office, particularly Excel, and use of MS Planner or other task management tools, and general technical skills for document management and reporting.
- Experience: Previous experience in a similar administrative role, supporting senior leadership staff, preferably in IT or project management.
- Ability to facilitate and present in events with an audience greater than 100 people.
- This role will require the candidate to come into the office for especial events and when we have visitors. This would be approximately 4 times per month.
- Ability to work with both local stakeholders as well as US counterparts.
- Excellent organizational skills to track progress on multiple tasks of distinct nature.