Executive Assistant

Cartago
Permanente
Tiempo completo

Hace 16 días

This is a permanent position to work in our Cartago site, located in Zona Franca La Lima. Medical insurance, asociation, gym, cafeteria subsidy, free transportation and other, are part of our benefits package.Job Function Summary:Responsible for providing administrative support to the General Manager. Implements and manage complex plans and schedules, respond with appropriate urgency to situations and events that require immediate response, maintain confidentiality of information, and possess exceptional organization and communication skills. Represents Coloplast internally and externally and frequently interacts with executive and senior leadership levels within Coloplast.Major Areas of Accountability:

Proactive information flow management designed to maximize the General Manager's productivity and ensure all requests receive attention with the proper level of urgency
Organizes internal and external meetings
Organizes company events
Acts as point of contact for both local and Corporate Communications and is responsible for local deployment
Provides complex calendar management - strategically prioritizes and manages General Manager's schedule and calendar
Prioritizes and manages travel scheduling and itineraries, both domestic and international
Prepares high-level presentations and/or reports
Monitors and completes expense reports accordingly
Composes letters, memos, and other written correspondence as requested
Takes minutes from meetings as required
Ensure awareness of the Quality policy
Any additional tasks requested by the General Manager

Responsible for:

Performing their job in compliance with the guidelines given
Drawing attention to the manager to any difficulties in understanding or following the guidelines
Drawing attention to inefficiency of the system
Take responsibility for those safety aspects identified for the given position
Support the positive EHS culture

Essential Qualifications:

2+ years of executive support experience or similar roles
High School diploma or equivalent required, Associate or bachelor's degree preferred
Advanced computer skills in MS Office package
Project Management experience
Fluent English written and verbal skills.

Prefer Qualifications:

English level B2+
Experience in the medical device industry.

Required Knowledge, Skills and Abilities:

Demonstrates a strong initiative, flexibility, autonomy, and problem-solving skills
Exercises sound judgment and sensitivity in maintaining confidential materials with discretion
Demonstrates excellent interpersonal skills to deal with people at all levels, internally and externally
Strong organizational skills and attention to detail
Demonstrated ability to be a team player and work on cross-functional, diverse teams
Maintains a positive attitude in a fast-paced, high-performance environment
Ability to prioritize and effectively manage workload

Con unos ambiciosos planes de crecimiento, Coloplast desarrolla y comercializa productos y servicios que hacen la vida más fácil a aquellas personas con necesidades de cuidados sanitarios especiales. Tenemos más de 16 000 empleados y nuestros productos están disponibles en más de 143 países. Somos una de las empresas líderes de dispositivos médicos a nivel mundial. Constantemente buscamos nuevas formas de hacer crecer el negocio : exploramos, aprendemos y buscamos nuevas formas de hacer las cosas.Coloplast se compromete a ser una organización inclusiva, donde las diferencias son bienvenidas, las personas desarrollan su potencial y tienen un fuerte sentido de pertenencia debido a _ no a pesar de_ sus diferencias. Por ello animamos a todos los candidatos idóneos y cualificados a presentar su candidatura independientemente de su sexo, edad, raza, nacionalidad, etnia, orientación sexual, creencia religiosa o capacidad física.Visítanos en .Síguenos en . Síguenos a .59543
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